All Shredding Companies Are NOT Created Equal

All paper and document management companies claim to have great customer service, right? But are they going the extra mile for you, the customer? Here at Access Records Management, we try to live by this motto in many different ways.

With all the beautiful weather here lately, we decided to officially put winter behind us and get out the power washer to spray out all the empty shred bins back at our facility. Over winter, the wheels and sides can get “grimy” with all the sand and ice melt on the sidewalks.  The last thing we want to do is to track this mess into our client’s office environment and make a mess. So we spent an entire Saturday power washing both inside and out of all our empty shred bins. As they get rotated out with clean bins, we will again power wash the bins that have been exposed to the winter elements. It’s the little things like that, that sets us apart from the competition.

Another motto we live by each and every day is to always go the right thing for the customer. Many times, we will be talking with a new prospective client about their paper shredding needs at their office and we discover that we can save them money by placing a slightly larger shred bin. This bin takes up the same floor space as the popular executive console, but is about 16 inches taller and it tapers up as it gets taller. This shred bin holds twice the paper as the executive console and therefore decreases the trips Access Records needs to make to service the account. Over a year’s time, this really saves clients’ money over their current shredding vendor. Access Records Management cares more about customer satisfaction and your bottom line.  If you are looking for a paper shredding company that truly has your best interests in mind then give Access Records Management a call today at (816) 331-7200.

Get Into The Cloud

Considering Storing your Data In the Cloud?

The “Cloud” is a hot topic these days. It is leading edge for data storage and data access which is attractive because of the potential for cost savings by tapping into leading edge applications offered, managed and maintained by someone else. But is driving to the cloud is the same as driving into the fog for many of us. There are many concerns including security and control.  It is most of all not magic.  It takes planning and investigation just like all business processes.

First what are your goals?  Is it to clear out your file room?  Get better easier access to those 20 year records wherever they are or to restrict access to your data (not an obvious goal for some)?  Secure the environment for your files & archived documents?  Increase your data security? Who are your intended users?  These are some of the questions you need to ask.

If you are in the fog and are unsure about making the step into the cloud, perhaps some small steps would help. If you need to clear out the file room and still retain access to your files, Access Records Management offers that service. We can store and access your records down to the file level, and we can deliver the data by the file drawer, file folder, or document in paper form in a day (standard) or less (3 hour express service).  We can also rapidly deliver files and documents digitally; we can then return the data back to the banker’s box or shred the original as you desire.  Again I recommend a conservative approach to start until you have a strategic plan.  If you simply need to get rid of obsolete files or just daily transactions, Access Records Management offers paper shredding on a one-time or periodic basis. Access Records Management will help you scan, digitize, and optionally index your data in preparation into the cloud.

Christina Richmond, Program Director, Security Services at IDC, says, “To migrate to the cloud in a conscious and thoughtful manner, a holistic strategy needs to be employed. This is a seismic shift, and point solutions do not fit the problem.”  Access Records Management in South Kansas City, MO will be glad to help you with all your data storage needs.

Please call Stacie Smith at (816)331-7200 for more information.