Where do you store important document information?


This is a real example of what can, and does happen if you store paper files in your basement or garage. In this case you can see that water damage has left all the documents inside these folders damaged beyond repair. This could be very important tax records or family photos of memories that you will never get back. If you are storing something of extreme importance in a garage or basement then you are taking a huge gamble that they will get destroyed or lost.

The obvious gamble is water damage. Low lying areas such as a garage or basement are very common areas that are prone to flooding, plumbing leaks, or a sump pump backing up. If you do store important documents or records in a garage or basement, make sure the boxes of documents are not directly on the floor. They need to be up on a shelf or stored on a pallet.

Another gamble, especially in the Midwest, if you store your records on your own is tornado damage. Granted a low lying area is where you are supposed to go for severe weather, however if your records are in your office or a closet in your house that is not in a basement or garage, the chances are high that those records will be destroyed or lost in the abyss of the cyclone.

How would you feel if all of your important documents or your digital data were destroyed by a fire because someone was careless and left a candle burning unattended or threw a cigarette butt out the window of a moving car? Chances are you would be devastated.

Ok – now that I’ve got you thinking and maybe even scared a bit, here’s a great way to ensure this never happens to you. Call Access Records Management and let them store your records for you safely. Access Records Management has all the safety features in place to make sure that your records are secured and safe from water, fire, and severe weather. I know there are many times that you work from home and need those documents in your home. A wise decision would be to have a back-up plan, otherwise known as a disaster recovery plan. One important way you can save the data is to make a backup copy and keep it with Access Records Management so if your office gets destroyed you have a copy at our facility. Just like when you back-up important digital information on a thumb drive. Storing your records and critical information in two places are better than storing them in one. Call 816-331-7200 for more information and for pricing.

Altitude Sickness? Let Access Records Management help you down the mountain.

Avoid the fees of a national document management companyAre you storing records and data with a national document management company and the service fees continue to soar higher than the tallest mountain?

  • Has your national offsite data storage vendor been hitting you with higher storage rates, poor untimely service, and unreasonable surcharges?
  • Does it seem your storage vendor only has their best interests in mind?
  • Have they raised the retrieval and permanent removal fees to where you feel stuck with this vendor?

Consider making the switch to a local woman owned small business that offers clients many cost effective document management solutions that will add value to the entire records lifecycle for your business.

When you partner with Access Records Management of Kansas City, you will encounter a knowledgeable staff that truly values your business. We want to help grow your business by providing reasonable priced document management solutions. Our data management prices are typically 25% cheaper than our national competitors.

We will Exceed your Expectations by providing exceptional customer service.

  • We handle all the dirty work like physically moving the records, file indexing, the barcoding of storage boxes, etc. Data is easily trackable in our database and we provide you easy to Access to your records.
  • Pick-ups and deliveries of files or storage boxes will be done quickly and efficiently.
  • Files are available as needed 24x7x365. Stored hard copy records can be scanned, encrypted, and sent electronically thru ftp, or email.
  • When your hard copy records or files have met their retention period, and need shredded, current clients get a reduced price for bankers boxes being shred In- house.
  • All employees must pass background, credit, and drug tests.

If you’re ready to GET OFF THE MOUNTAIN, then please call or click today (816) 331-7200.

How about making a New Year’s Resolution that you will actually keep? And help the environment!!

new-years-resolutionAre you that small office with a dozen or so employees & everyone has their own small office paper shredder at their workstation?

Are you spending 10 minutes or more at the end of every shift shredding your confidential paper that was created & no longer needed?

Do you & your colleagues feel that your To Do List never quite gets done by days end?

Is your organization throwing all that shred into the dumpster because it’s deemed unrecyclable?

With this being a New Year, maybe it’s time to look at new procedures for your company’s data & document management needs. Access Records Management of Kansas City, MO is a full service document management company that provides paper shredding & document management solutions to businesses both large & small. Rarely, if ever, have I seen a company save money on their paper shredding & document management budget by doing the shredding themselves with small office shredders. In today’s fast paced business world, professionals simply don’t have the time to be shredding their own sensitive, confidential documents.

If the office manager adds up the initial cost of those personal use shredders & the labor associated with doing all shredding in house, plus replacing a few machines that burn up, then it’s easy to see that it’s much less hassle & expensive to use a paper shredding service. Access Records Management provides the collection bins free of charge & we offer weekly, bi-weekly, monthly, or quarterly shred pick-up service. Shred service plans start as low as $15 per month & your business will receive a free certificate of destruction.

For more information, please call 816.331.7200.